The tutorial demonstrates different ways to combine sheets in Excel depending on what result you are after - consolidate data from multiple worksheets, combine several sheets by copying their data, or merge two Excel spreadsheets into one by the key column. Today we will tackle a problem that many Excel users are struggling with daily - how to merge multiple Excel sheets into one without copying and pasting. The tutorial covers two most common scenarios: consolidating numeric data (sum, count, average, etc.) and merging sheets (i.e. Copying data from multiple worksheets into one). Consolidate data from multiple worksheets in a single worksheet The quickest way to consolidate data in Excel (located in one workbook or multiple workbooks) is by using the built-in Excel Consolidate feature. Let's consider the following example.
Supposing you have a number of reports from your company regional offices and you want to consolidate those figures into a master worksheet so that you have one summary report with sales totals of all the products. As you see in the screenshot below, the three worksheets to be consolidated have a similar data structure, but different numbers of rows and columns: To consolidate the data in a single worksheet, perform the following steps:. Arrange the source data properly. For the Excel Consolidate feature to work correctly, make sure that:. Each range (data set) you want to consolidate resides on a separate worksheet. Don't put any data on the sheet where you plan to output the consolidated data.
Feb 21, 2014 - While most users export QuickBooks reports as Microsoft Excel. So that I can immediately filter a report or analyze it with a pivot table. Figure 2: Exporting to a CSV file provides several unexpected. Sage 50cloud vs. Excel does allow you to create pivot tables based on multiple consolidation ranges.
Each sheet has the same layout, and each column has a header and contains similar data. There are no blank rows or columns within any list. Run Excel Consolidate. In the master worksheet, click the upper-left cell where you want the consolidated data to appear, go to the Data tab and click Consolidate. It's is advisable to consolidate data into an empty sheet.
If your master worksheet already has some data, make sure there is enough space (blank rows and columns) to contain the merged data. Configure the consolidation settings. The Consolidate dialog windows appears and you do the following:. In the Function box, select one of the summary functions you want to use to consolidate your data (Count, Average, Max, Min, etc.). In this example, we select Sum.
In the Reference box, clicking the Collapse Dialog icon and select the range on the first worksheet. Then click the Add button to have that range added to the All references Repeat this step for all the ranges you want to consolidate. If one or some of the sheets reside in another workbook, click the Browse bottom to locate the workbook. Configure the update settings.
In the same Consolidate dialog window, select any of the following options:. Check the Top row and/or Left column boxes under Use labels if you want the row and/or column labels of the source ranges to be copied to the consolidation.
Select the Create links to source data box if you want the consolidated data to update automatically whenever the source data changes. In this case, Excel will create links to your source worksheets as well as an outline like in the following screenshot.
If you expand some group (by clicking the plus outline symbol), and then click on the cell with a certain value, a link to the source data will display in the formula bar. As you see, the Excel Consolidate feature is very helpful to pull together data from several worksheets.
However, it does have a few limitations. In particular, it works for numeric values only and it always summarizes those numbers in one way or another (sum, count, average, etc.) If you want to merge sheets in Excel by copying their data, the consolidation option is not the way to go. To combine just a couple of sheets, you may not need anything else but the good old copy/paste.
But if you are to merge tens of sheets, errors with manual copying/pasting are inevitable. In this case, you may want to employ one of the following techniques to automate the merge. How to merge Excel sheets into one Overall, there are four ways to merge Excel worksheets into one without copying and pasting:. How to combine Excel spreadsheets with Ultimate Suite The built-in feature can summarize data from different sheets, but it cannot combine sheets by copying their data.
For this, you can use one of the merge & combine tools included with our. Combine multiple worksheets into one with Copy Sheets Supposing you have a few spreadsheets that contain information about different products, and now you need to merge these sheets into one summary worksheet, like this: With the added to your ribbon, the 3 simple steps is all it takes to merge the selected sheets into one. Start the Copy Sheets Wizard. On the Excel ribbon, go to the Ablebits tab, Merge group, click Copy Sheets, and choose one of the following options:. Copy sheets in each workbook to one sheet and put the resulting sheets to one workbook. Merge the identically named sheets to one.
Copy the selected sheets to one workbook. Combine data from the selected sheets to one sheet. Since we are looking to combine several sheets by copying their data, we pick the last option:. Select worksheets and, optionally, ranges to merge. The Copy Sheets wizard displays a list of all the sheets in all open workbooks.
Select the worksheets you want to combine and click Next. If you don't want to copy the entire content of a certain worksheet, make use of the Collapse Dialog icon to select the desired range as shown in the screenshot below. In this example, we are merging the first three sheets. Tip. If the worksheets you want to merge reside in another workbook that is currently closed, click the Add files. button to browse for that workbook. Choose how to merge sheets. In this step, you are to configure additional settings so that your worksheets will be combined exactly the way you want.
How to paste the data:. Paste all - copy all the data (values and formulas). In most cases, it is the option to choose. Paste values only - if you don't want formulas from the original sheets to be pasted into the summary worksheet, select this option.
Create links to source data - this will inset formulas linking the merged data to the source data. Select this option if you want the merged data to update automatically whenever any of the source data changes. It works similarly to the Create links to source data option of. How to arrange the data:. Place copied ranges one under another - arrange the copied ranges vertically. Place copied ranges side by side - arrange the copied ranges horizontally.
How to copy the data:. Preserve formatting - self-explanatory and very convenient. Separate the copied ranges by a blank row - select this option if you want to add an empty row between data copied from different worksheets. Copy tables with their headers. Check this option if you want the table headers to be included in the resulting sheet. The screenshot below shows the default settings that work just fine for us: Click the Copy button, and you will have the information from three different sheets merged into one summary worksheet like shown in the beginning of this example.
Other ways to combine sheets in Excel Apart from the Copy Sheets wizard, the Ultimate Suite for Excel provides a few more merging tools to handle more specific scenarios. Merge Excel sheets with a different order of columns When you are dealing with the sheets created by different users, the order of columns is often different. How do you handle this? Will you be copying the sheets manually or moving columns in each sheet? Commit the job to our wizard: And the data will be combined perfectly by column headers: Example 2. Merge specific columns from multiple sheets If you have really large sheets with tons of different columns, you may want to merge only the most important ones to a summary table.
Run the Combine Worksheets wizard and select the relevant columns. Yep, it's that easy! As the result, only the data from the columns that you selected get into the summary sheet: These examples have demonstrated only a couple of our merge tools, but there is much more to it! After experimenting a bit, you will see how useful all the features are. The fully functional trial version of the Ultimate Suite is available for. And if you find the add-ins useful, we will gladly offer you the 15% off coupon code that we've created especially for our blog readers: AB14-BlogSpo.
Merge sheets in Excel using VBA code If you are a power Excel user and feel comfortable with macros and VBA, you can combine multiple Excel sheets into one by using some VBA script, for example. Please keep in mind that for the VBA code to work correctly, all of the source worksheets must have the same structure, the same column headings and same column order. Combine data from multiple worksheets with Power Query Power Query is a very powerful technology to combine and refine data in Excel. At that, it's rather complex and requires a long learning curve. The following tutorial explains the common uses in detail:. How to merge two Excel sheets into one by the key column(s) If you are looking for a quick way to match and merge data from two worksheets, then you can either employ the or embrace the. The latter is a visual user-friendly tool that lets you compare two Excel spreadsheets by a common column(s) and pull matching data from the lookup table.
The following screenshot demonstrates one of possible results. The Merge Tables wizard is also included with the. This is how you consolidate data and merge sheets in Excel. I hope you will find the information in this short tutorial helpful. Anyway, I thank you for reading and look forward to seeing you on this blog next week! You may also be interested in:. Hi, I have 3 sheets in each three sheets in 'column A' there are common and different numbers in 20 to 30 'rows'.
How do i get 'All' these no. But NOT get repeated in my another 'final' sheet, Second, I want to get the sum of numbers in 'column I' corresponding and representing to 'columnA' in each sheet to a 'Final sheet'. So, for First result i tried =IFERROR(VLOOKUP('1st Month'!$D4,'2nd Month'!D4:D22,1,0),IFERROR(VLOOKUP('2nd Month'!$D4,'3rd Month'!D4:D23,1,0),IFERROR(VLOOKUP('1st Month'!$D4,'3rd Month'!D4:D25,1,0),'0'))) formula and not sure if this right. For second Result i tried =SUMPRODUCT(SUMIF(INDIRECT('&test&'!$D$4:$D$19'),$D4,INDIRECT('&'!$I$4:$I$19')), Pls. Help me in getting the expected answer. Hi, I am trying to consolidate multiple sheets (with same tables) into 1 by using the Ablebits wizard. However as indicated here in the example, when I select consolidat worksheets, I am only able to consolidate the (numerical)data and not the text fields.
So in your example there are 5 steps to complete in the workflow, but in my case it only consists of three steps where I do not have the possibility how I want to consolidate the data (I can only select the function to consolidate the data). I am using Excel 2010.
Hopefully you can help me to figure out how I can use the consolidation function of the wizard as explained in the tutorial. I have previously worked in home loan as a loan processing executive. There I have found that 1st work sheet takes input 2nd worksheet process and 3rd worksheet is output. 1st worksheet takes input when I click on finish button on 1st sheet it directly goes to 3rd sheet which is only for printout. It doesnot show 2nd sheet it directly jumps to 3rd sheet. I want to create one of this with a little change here, in 1st sheet i want to input or insert images along with data ( alpha and numberic data).
Can anyone guide me or help me how to do with the excel or something else. Thanking you.
I have 14 different spreadsheets and each spreadsheet has some of the same data but they also have different data for some of the columns and rows. For instance one sheet will go to column N while another one will go to column AB. I want to create a master spreadsheet that combines the data of all 14 spreadsheets into one. We support different groups and the main objective is to try and see what groups have what.
It will be a very big workbook. Does the consolidate data tool work for this type of functionality?
Assume a workbook with two worksheets - Jan and Feb. In both the worksheets, the following exist 1. Same number of columns on both worksheets; and 2. Same order of columns on both worksheets; and 3. Same spellings of headings on both worksheets As you can observe in this, all three aspects mentioned above are in place. One may want to perform any of the following tasks: 1.
![Pivot Pivot](/uploads/1/2/5/3/125381924/884391204.jpg)
Create one pivot table from both worksheets; and/or 2. Consolidate data from both worksheets (one below the other) To curtail the workbook size, I have deleted rows of data. In the actual workbook, there were 65,000 rows of data on each worksheet. While one simple way would be to copy and paste data from both worksheets into one and then create a pivot table, the following shortcomings exist with this method 1. Copying and pasting data from multiple worksheets into one is a manual process; and 2.
Since the pivot table will be based on the manually created sheet (by copying and pasting), changes in the two original sheets will not update the pivot table on refreshing unless the same changes are carried out in the consolidated sheet (created by copying and pasting above) as well. So this leads to duplication of effort. Both problems outlined above can be resolved by using MS Query. The technique mentioned below will work as long as the three conditions mentioned above are satisfied.
Furthermore, since MS Query will only recognize named ranged with rows up to 65,536, the number of rows of data in each of the worksheets should not exceed 65,536. The combined rows in both worksheets could be any number.
Depending upon the version of MS Excel which you are using, there could be two ways to solve this problem. Solution for MS Excel 2010 and higher versions If you are using the add-in, then a few simple steps (no formulas at all) can solve this problem. The result will be dynamic and refreshable (just as in a Pivot Table).
In Power Query, there is a feature to append data from multiple worksheets into one running range. Once this is done, the running range can either be transferred to an MS Excel worksheet (if the number or rows are up to 1 million) from where a Pivot Table can be created OR the running range can be loaded to the Data Model (Excel 2013) the Data Model will be able to accommodate more than 1 million rows depending upon the hardware and software configuration of the machine from where a Pivot Table can be created.
Solution for all versions of MS Excel You may watch a short video of my solution here The steps for creating a pivot table from multiple worksheets (both in the same file) are: 1. Suppose the workbook with the two worksheets (Jan and Feb) is named Monthly data.xls and is saved on the desktop. Select the data on the Jan sheet (including the first row as the header row - on the Jan sheet, it will be A1:S4. Ensure that the header row has some distinctive formatting such as Bold or some colour) and press Ctrl+F3 New. In the Name box, type Dummy and click on OK Close. To cross check that the name assigned above has indeed been assigned correctly, select the data range once again and in the Name box (left of the formula bar), Dummy should appear. Select A1:S4 of the Jan sheet again and press Ctrl+T to convert this range into a Table.
Ensure that the 'My Table has headers' box is checked. Repeat steps 2 - 4 for the Feb sheet as well.
![Consolidation Consolidation](/uploads/1/2/5/3/125381924/345986361.jpg)
In step 3, just change the name to Dummy1 6. Save the workbook as Consolidated.xls (save as Excel workbook if the combined rows in Dummy and Dummy1 exceed 65,536 rows) and close it 7. Open a new workbook (Ctrl+N) and go to Data From Other Sources From Microsoft Query 8. Under Databases, select Excel files OK 9.
In the Directories dialog box, navigate to the folder on the desktop where the Monthly Data.xls file is saved. So for me, it is saved under C: Users Ashish Desktop and double click on the folder where Monthly Data.xls file is saved 10. In the left hand side window, select the Monthly Data file and click on OK 11.
With Dummy selected, click on the symbol to bring over all columns of this named range to the right hand side box 12. Select Dummy1 and click on the symbol to bring over all columns of this named range to the right hand side box 13. Click on Next and on the message box which appears, click on OK 14.
Click on the SQL button and delete all content from the SQL Statement box 15. Type this SQL statement in the box there Select. from dummy union all Select. from dummy1 16.
Click on OK and on the message box which appears, click on OK 17. Under File, select the last option - Return Data to Microsoft Excel 18.
At this stage, if you wish to get data from Dummy and Dummy1, one below the other, then select Table. If you directly want a pivot table, select the second option button - Pivot Table. Select any cell where you would like to the result to appear, say cell A1. A counter will run at the bottom left hand side with the title of Reading Data 20. If you had selected pivot table in step 18 above, then the pivot table grid/layout will appear. 21. You may now drag fields to create a pivot table 22.
Close the workbook Update Table/Pivot Table for addition/editing in existing named ranges To see the effect of a dynamic Table/Pivot Table, edit data in Jan and/or Feb sheets of Monthly data.xls. Save and close the file. Open Consolidated.xls and refresh the Table/Pivot Table (Right click and Refresh). At the bottom right had side the counter will run again and (step 19 above) and once it has read all data, the Table/Pivot Table will update. Furthermore, since the two named ranges (Dummy and Dummy1) have been converted into Tables, even if you add data by rows (with no row being left entirely blank), when you right click to Refresh the Table/Pivot Table, data of new rows will appear.
Update Table/Pivot Table for addition of new worksheets Assume you now add a new worksheet, titled March in Monthly data.xls. To include this sheet in the pivot Table, follow the under mentioned steps: 1. Open Monthly data.xls 2. Follow steps 2 - 4 mentioned above for the March sheet. In step 3, just change the name to Dummy2 3. Save and close the workbook 4. Open Consolidated.xls 5. Select any cell in the pivot table and under Pivot Table Tools (red button in the MS Excel title bar) Options, click on the small drop down arrow under Refresh and select Connection Properties.
If you selected Table (instead of Pivot Table) in step 18 above, click on any cell in the Table and under Table Tools (yellow button in the MS Excel title bar) Options, click on the small drop down arrow under Refresh and select Connection Properties. Click on the Definition tab and under Command Text, add the following at the end of the SQL query: union all Select. from dummy2 7.
When you click on OK, the counter will run again and the pivot should reflect data from March sheet. Update Table/Pivot Table when files are mailed to someone else If you now mail both files - Monthly Data.xls and Consolidated.xls to someone else, that other person will not be able to refresh the pivot table because the path specified in step 9 above would be different for that other person. To reestablish the path, follow the under mentioned steps: 1. Open Consolidated.xls 2. Select any cell in the pivot table and under Pivot Table Tools (red button in the MS Excel title bar) Options, click on the small drop down arrow under Refresh and select Connection Properties.
If you selected Table (instead of Pivot Table) in step 18 above, click on any cell in the Table and under Table Tools (yellow button in the MS Excel title bar) Options, click on the small drop down arrow under Refresh and select Connection Properties. Click on the Definition tab and under Connection String, edit the following: a. From DBQ= till the next;, change the file path to the new path where the mail recipient has saved the file. So, on my system, between DBQ= and the next;, the path is C: Users Ashish Desktop Jan.xls. This will change to C: Users John Desktop Data Jan.xls b. From DefaultDir= till next;, change the folder path to the new path where the mail recipient has saved the file.
So, on my system, between DefaultDir= and the next;, the path is C: Users Ashish Desktop. This will change to C: Users John Desktop Data. Hi Ashish, I think I'm doing something wrong.
I've created my spreadsheet with the 9 tabs I wish to consolodate based on the instructions from your link. When I'm following the steps to name the tables and consolodate them, in step 11, now I cannot find the names I created for the tables? I've tried to troubleshoot this, but I can't figure out why it's not picking up the tables. If I'm using Office 2007 is there any additional steps I need to take? Would you be willing to take a look at the file and advise if I'm missing something? I'm at my wits end and would appreciate a fresh set of eyes (Brain cells) if you're able to. Let me know and I'll forward you what I've created.
Hi, I tried to post this to the conversation on consolidating data on multiple tabs to one tab, but received a server error indicating it did not save my post. Attempting to post this way instead. It's been posted to SkyDrive at (Greg Tunney's SkyDrive/Public), file name is: Prototype-2013 Timesheet v5.1. The 'template' tab is a timesheet entry template tab I'd use to create new individual sheets for users. I've entered 3 users as a test (Greg, Sandra,Val) and followed your steps to setup the tables and use CTRL F3 to name them.
Note-When this didn't work, I attempted the table names again, but changed the scope in an attempt to troubleshoot it. The issue I'm having is when I attempt to consolidate the 3 sheets onto an empty sheet, I cannot find the 3 table names I've assigned (GregTime, SandraTime, ValTime). Not sure if formating or any functionality I've setup is causing the issue. Would appreciate any feedback you can provide on what I need to adjust. I want to start off by saying this is a great guide which helped me a lot. However, I have encountered some problems when trying to import more than 3 sheets from MS Query.
Right now I have 5 sheets with 65,536 rows of data in each. When I enter Select. from Sheet1 union all Select. from Sheet2 union all Select. from Sheet3 in the SQL Query everything works fine.
However, if I add another line stating union all Select. from Sheet4 I get two error messeges. First it says 'Internal OLE Automation error' and afterwards 'Problems obtaining data'. I can combine any 3 combinations of my 5 sheets and get it to work, so the problem is not in any of my sheets. But when I try to import more than 3 sheets I get this error.
Any idea as to what might cause this? Thank you in advance. Hi, Try this 1. Create a Pivot Table from the first three worksheets only 2. Select any cell in the pivot table and under Pivot Table Tools (red button in the MS Excel title bar) Options, click on the small drop down arrow under Refresh and select Connection Properties 3. Click on the Definition tab and under Command Text, add the following at the end of the SQL query union all Select.
from sheet4 4. When you click on OK, the counter will run again and the pivot should reflect data from sheet4 Does this work?
If it does, then repeat the steps above for sheet5 as well. I did what you described several times but didn't get it to work. However, I just now managed to get the whole thing to work but I am not sure how. I basically just re-did the whole guide with new names on everything and new filenames. I am wondering what might have caused the issue. Could it be that I had my data-file in xls format and my pivot table file (consolidated) in xlsx format?
I am going to explore this further in order to realize what exactly I did wrong. Thanks again for an excellent guide and thanks for your time! Hi, Looks like the RAM of your machine is used by some other heavy application. Two worksheets of 13,000 rows is nothing. I very often create a Pivot table from three worksheets with 65,000 rows on each worksheet on a 2 GB RAM machine.
You may try the following: 1. Close all applications and then try this method.
If it works, then it definitely because of RAM being used by other applications. If 1 does not work, then try the same process on another machine. Also, how many columns do you have on each worksheet? Hi, Status of tasks (initiated, pending, closed, etc) are tracked date wise and each sheet holds datewise task status for a particular month.
I need a pivot that will display the sum of tasks by status monthwise. Can you advise how to get the monthwise summary.
Sheet1 (Jan) 01-JAN-2014 Task 1 (Closed) 02-JAN-2014 Task 2 (Pending) Sheet 2 (Feb) 01-FEB-2014 Task 1 (Pending) 02-FEB-2014 Task 2 (Pending) Need a pivot that will display, January Pending = 1 Closed = 1 February Pending = 2 Please advise. Hi Ashish, really superhelpful. It worked for my 20 sheets as well. Beside some minor formatting differences (numbers to text) there wasn't any real problem.
All my sheets are identical in formatting, size and data identification (columns used to set identification/mapping to values), values are of course different. It looks something like this: First line (Columns: Name, XY, Jan-Dec) Second line (Columns: John, YES, 1.) Third line (Columns: Jack, NO, 2.). I added another column into my data sheets (all of them of course) and refreshed the table I had linked to those sheets.
Then I experienced this weird thing: Some on my mapping/identification cells were simply blank, even though they contain some value in the data sheets. And guess what, this happened only for some of my data sheets (3 out of 20). /again, all my data sheets are the same in everything but values/ Result: Data (Columns: John, YES, 1.) Mapping (Columns: John, 1.) I tried everything from the beginning, changed some formatting, tried manual links to data sheets (deleted after table refreshing), tried playing with some setting in the query sql code.
No change, some cells are simply empty. Could you please help me with any brainstorming, ideas, whatever, as this little mistake is making all my table completely useless. And I'm really frustrated already. Thanks a lot for any advise! Hey Ashish, thanks for reply.
I added column with the same name to the same position into all my data sheets, and I double checked name ranges. All works fine except mapping from 1 column from 3/20 sheets. Btw, those problematic columns are different from ones I added last. (working excellently - added new column - some old columns not mapping - frustration) It's really annoying, especially, when I want to use table as a building brick for another analysis. Seriously, I have no idea what to do with it. Please, if you have any idea, I would really appreciate your help.